Careers

Full Time, Salary

Primaris REIT is currently hiring a dedicated and enthusiastic Property Coordinator to join the team on site at Quinte Mall in Belleville, ON. If you have a positive, team-focused attitude, strong organizational skills, and thrive in a dynamic, fast-paced environment, this exciting opportunity is perfect for you!

As the Property Coordinator, your responsibilities are to provide office administrative assistance to all internal and external customers, while also providing support to functional areas within the property such as Marketing, Specialty Leasing or Revenue Administration by executing the following duties:
• Prepare monthly, quarterly and annual accruals
• Perform Yardi administration, which may include;
o Scan and attach payables
o Collect and input sales figures
o Collect and verify tenant insurance
• Enter, update, and verify various database information and electronic records
• Collect, process and deposit tenant rent cheques
• Process daily deposits and prepare cheques for deposit
• Collection and timely input of monthly sales reports including annual certified sales reports
• Ensure timely and accurate processing of Accounts Payable invoices
• Follow up with supplier inquiries and outstanding statements
• Assist revenue administration with the preparation and coordination of correspondence and statements for distribution
• Record and deposit accounts receivable
• Monitor inventory of office supplies and place orders when needed
• Ensure high standards of customer service are maintained
• Provide Reception duties as required
• Receive, date stamp and prioritize incoming mail as well as arrange for outgoing mail & courier deliveries
• Create & process necessary storage lease documentation for tenant and landlord execution
• Collect department hours from various supervisors for Payroll reporting
• Support the Centre’s Community Events program

To excel in this role, we are looking for candidates who are strategic, creative and can successfully utilise their strong interpersonal skills. If this opportunity sounds interesting to you, you likely have the following attributes:
• Secondary School Diploma required/ Certificate or Diploma in Business/Office Administration preferred
• 1-2 years’ experience in Office Administration Minimum
• Experience in Real Estate or Property Management an asset
• Working knowledge of ERP software (preferably Yardi)
• Advanced knowledge of Microsoft Word, Excel and PowerPoint
• Excellent customer service skills
• Excellent verbal and written communication
• Takes initiative with a positive attitude
• At ease with all levels of management (internal and external)
• Professional demeanor; courteous, diplomatic & always tactful
• Ability to develop effective working relationships
• Ability to multitask and effectively prioritize in a changing environment
• Detailed oriented with excellent organizational skills

Join us and play a vital role in providing outstanding experiences to our valued customers and tenants. We are seeking individuals with a positive attitude, excellent communication skills, and a strong commitment to ensuring customer satisfaction.

• Communicate clearly, concisely, professionally and convey active listening and openness
• Build positive relationships and demonstrate commitment, effort and a "take charge" attitude
• Produce accurate work with attention to detail and consistently meet deadlines
• Take ownership for actions, accept constructive criticism and make the necessary changes to behavior
• Overcome obstacles to get the job done, identify problems and recommend solutions
• See change positively and adapt quickly to change in work requirements

• Respect: Value diverse perspectives, experiences and talents; treat others the way you would want to be treated
• Empowerment: Use the means provided to carry out responsibilities to the best of your ability and to implement creative ideas
• Integrity: Do the right thing, deliver on commitments and admit mistakes
• Teamwork: Work together as one team toward common goals
• Accountability: Hold yourself and others accountable for decisions and results

If your background matches the qualifications listed above and you are looking for an opportunity with a dynamic team, please submit your resume in confidence to [email protected]. Please note that we thank all who apply however only candidates considered for an interview will be contacted. Primaris is committed to accessibility for persons with disabilities in the course of employment, including in recruitment and hiring. If, as a result of a disability, you require accommodation in order to apply for this role and/or participate in the recruitment process, please contact [email protected]